MS PowerPoint 2010

Power Point 2010

Introduction:

PowerPoint 2010 is a Presentation Software that allows you to create dynamic slide presentation that can include animation, narration, images, i.e. text, tables, sound and videos etc.

The Tabs available in MS PowerPoint 2010 are:

File: Save, Save as, Open, Close, Recent, Print, etc.

Home: Clipboard, Slides, Font Paragraph, Drawing, and Editing.

Insert: Tables, Illustrations, Links, Text, and Media Clips.

Design: Page Setup, Themes, Background.

Transitions: Transitions are motion effect that Occur In Slide Show When you Move from one to the Next slide During a presentation.

Animations: Preview, Animations, Transitions, to this Slide .

Review: Proofing, Comments, Protect.

Slide Show: Start Slide Show, Set Up, Monitors .

View: Presentation Views, Show/Hide, Zoom, Window, Macros.

Slide Views

Presentations can be viewed in a variety of manners.

1. Normal
2. Slide Sorter
3. Notes Page
4. Reading View
5. Slide Master
6. Handout Master
7. Notes Master

New PowerPoint Document ( Ctrl+N )

When you first open PowerPoint you will see what’s called the Normal view.

1. The slide pane is the big area in the middle . This is the area you will work in to create your slides.
2. On each slide, you will see various boxes with the dotted borders which are called placeholders. This is where you type your text. Placeholders can be customized to different sizes and can contain pictures, charts, and other non-text items.
3. On the left of the screen are thumbnail versions of the slides in your presentation; the slide you’re working will be highlighted.
4. The bottom area is the notes pane, this is where you type speaker notes that you can refer to when refer to when you present. You can also print speaker notes to use when presenting a slide show.

Adding Additional Slides ( Ctrl+M )

When you open a new PowerPoint document you will only see one slide. In order to add more slides you need to create them, to do this you have a few options.

1. Clicking on the top portion of the New Slide command, on the Home tab in the easiest method because a new slide will be added immediately. PowerPoint will automatically insert a Title and Content slide when using this method of adding slides.
2. If you click the bottom part of the New Slide command , a box will appears and you will see a gallery of layouts for you to choose from which will be inserted after your previous slide once you click on your preferred slide option.

Formatting Text

Many of your slides will require you to enter text in the placeholder boxes.

1. When typing text PowerPoint will automatically place the text into bulleted lists to make minor points under major points. PowerPoint wills also automatically text fit the test reducing font size and line spacing to fit everything into the placeholder boxes.
2. To change the text font, color and size use commands in the Font group.
3. To change paragraph formatting such as bullet type ,text indentation, and line spacing use the commands in the Paragraph group.

Adding a Design Theme

A theme includes a background design, color scheme. Font types, font sizes and placeholder positions on one package. Every new presentation starts out with the default theme, called Office theme, which is a white background and black text. However you can change the theme to a wide variety of options. To find and apply a theme, click the Design tab on the Ribbon. 

1. The Themes group provides thumbnails of different design options. 
2. To see additional themes, click the more arrow button on the right of the group.
3. When you point and hover on any theme thumbnail, a preview of the theme will appear on the slide. To apply the theme to your slides, click on the thumbnail design you like.

NOTE: A theme can be selected at any time during the creation of your slides however; themes can alter the position of placeholders, so your text maybe automatically adjusted to properly fit the placeholder of the theme causing unexpected formatting changes to your slides.

Inserting Clip Art

If you would like to add an additional dimension to a PowerPoint slide you can add Clip Art to your slides. Clip Art includes pictures, sound and videos. There are two ways to initiate inserting Clip Art depending on where you would like the graphic to be located.   

1. The first method is to go to the Insert Ribbon and click on the Clip Art command. You can also click on the Audio or Video commands and opt to pick from the Clip Art gallery. The second method is to click on the Clip Art icon in a placeholder.
2. The Clip Art task pane will then open on the right. They a keyword in the Search for box that suggests the type of clips you may want. Use the Results should be drop down to select the media type to search in then click Go.
3. Clips that fit the keyword will appear in the box below. Click on the clip that you would like on your slide and it will be automatically appear.

NOTE: When inserting a graphic using the icon in a placeholder causes the graphic to be automatically sized and positioned within the placeholder preventing you form entering text in the same placeholder. Inserting a graphic through the Insert Ribbon will insert the graphic on the slide without removing the  placeholder enabling you to enter text on the slide without having to further modify your slide.

Slide Transitions

Slide transitions provides an animated effect to each to each slide when moving from one slide to the next during a slide show . There are a variety of transitions that can be applied to each or all slides including sounds.

1. The Transition to this slide group provides thumbnails of various slide transition options.
2. To see all of the transitions options click on the up and down arrows or the More arrow to the rights of this group.
3. When you point and hover over any transition thumbnail, a preview of the theme will play. To apply the transition to your slide, click on the thumbnail, you likes.
4. To apply the same transition to all of your slides click on the Apply to All command after selecting the transition to your choice.
5. To apply a Sound , click on the sound drop down arrow. Then Click on the sound you would like to chime during the slide transition. Click the Apply to All command to have the chime occur during each transition .
6. The Advance Slide group, allows you to decide if a transition should appear box  for transitions to occur only when the mouse is clicked or after a specified time. Click the on Mouse Click box for transitions to occur only when forced. Click on the After box for the slide to transition at the  time specified such as 5 seconds or 1 minute.
7. Finally, when all transitions are applied you can preview the current slide by clicking on the Preview command.

Slide Animations

Slide animations create animated effects to text and graphics during a slide show. There are a variety of animations that can be applied to text or graphics in multiple ways from a single word to all of the test on a slide.

1. The animation group provides a variety of option to apply animation to text and graphics within each slide.
2. To see all of the animation options click on the up row, down row and more arrows to the right of the animation group.
3. When you point and hover over any animation command, it will be highlighted in a golden color and a preview of the animation will appear. To apply an animation, highlight text or select a graphic that you would like the animation to be used on, then click on the command, the selected command will remain highlighted in a golden color.
4. The Timing group allows you to modify the sequence and timing of the animations selected. You can decide if an animation should appear when the mouse is selected. You can decide if an animation should appear when the animated together or separate as well as reordering the animations. Use the Start drop down arrow to opt for animations to occur only when clicked or with other text. Click on the Duration box for the text or graphic to animate at a specified time.
5. The Animation Pane displays all of the animations you have applied to each slide. It also enables you to modify each animation similar to the Timing group and play the animations applied to the slide.
6. Finally, when all animations are applied you can preview the current slide by clicking on the preview command.

Starting a Slide Show (F5/ Shift+F5)

The best way to view your slides as a show, whether you are previewing your documents or presenting to an audience, go to the Slide Show tab on the Ribbon.

1. To view your slide show go to the Start Slide Show group. To start on the first slide click the From Beginning command. To start on the current slide click the From Current Slide command.
2. Your computer screen will disappear and a slide show will fill your computer screen.
3. To move from slide to slide you can use the Slide Show toolbar, at the bottom left of the screen. Navigational arrows will appear when you position your cursor in that area. You can also move from slide to slide by clicking the mouse button or using the right and left arrows on the keyboard.
4. To end your slide show press the ESC button on your keyboard. This will return you to your screen as you left. NOTE: Another way to quickly  preview a slide is to click on the Side Show button in the lower right part of the Power Point window. The slide show will begin from the slide selected on the Slides tab.

Printing Slides (Ctrl + P)

One new feature in Power Point 2010 is the File tab. This tab incorporates many of the features in the 2003 and 2007 versions of PowerPoint but makes them much more user friendly.

To print your slides click on the File tab, then the Print command.

When you select the Print command, you will notice all of your printing options including a preview of your document are right at your fingertips .

Select at your Print options and click on the Print command.

Power Point provide a variety of print options such as automatically previewing your document and selecting specific formats in which your slides will prin.

Print Preview

When you select the Print command under the File tab, your document will automatically appear in as preview of what will print. If you change your print options , the preview will change accordingly. To view each page click on the left or right arrows next to the page number in the box and bottom middle section of your screen.

Print Layout

You are able to select how you would like your slide to be printed by selections the drop down arrow next to the Fill Page Slides command.

Then click on the format would like your slides to print in. The different options are:

1. Full Page Slides: print out with each slide on a full page
2. Handouts: print out of one slide per page
3. Notes Page: print out of one slide per page including any notes you may have added in the Pane Notes while creating your presentation
4. Outline View: print out of your text from all of your slides in an outline format. Once you select your printing format, a preview of your slides will appear. When you’re ready to print click the Print command.

Notes: If you would like to print slides that also include lines for audience notes your need to select Handout (3 Slides Per Page).

Slide Color

Another helpful printing option allows you to print your slides in different hues. This can reduce the amount of expensive color ink when printing Power Point slides.

Click on the Color command.

Select the color you would like your slides to appear .

Preview the slides and then click on the Print command.
Saving slides (ctrl+ S)
To save your slides, goo to the file tab and select save or save As.
Save As-use when you save any
document for the first time, it will automatically asked you where
to save the document on your 
computer and to change the mane of the document.
Save As Presentation       .PPTX
Save As old version         .PPT
Save As slide show          .PPSX
Save­- automatically saves the document to a default location and
name or the location and name you
selected when fist using the Save As feature.

Additional features

The information above provides you with a basic understanding of

how to create a power point presentation; however, there are many 

additional features PowerPoint offers to make your presentation 

incredible. Many of these features are also red in Microsoft word 

and wheel as well as other Microsoft programs.

Insert shapes

Shapes can be used in power point as a graphic to enhance the 

presentation or to insert text into to add visual appeal to a slide.

Go to the insert tab

Click on the shapes command

A large selection of shapes will appear in a drop down menu

Double click on the shape you want to insert

The shape will appear on the slide

Move the shape to any area of the slide by clicking on the clicking

on the edge of the shape and 

dragging it. Expand or shrink the shape by clicking on the circles

surrounding the shape and drag.

Note: inserting a test box is done in the same manner except when

it is inserted a curser will appear 

inside tee box so you can enter text.

Inserting pictures

Pictures are another way to include graphics into a power point 

presentation. Many people like using this feature to incorporate

pictures from their personal collection to distinguish their

presentation.

Go the insert tab

Click on the picture command

A Insert picture box will appear

Select the picture to insert using the folder on the left of the Insert

Picture box

Click open

The picture will appear on the slide

Move the picture to any area of the slide by clicking on the edge of

the picture dragging it .Expand or shrink the picture by clicking on

the circles surrounding the picture and drag.

Modifying Graphic

Any graphic element insert into the power point can be modified by

using the Specialized Tabs that 

appear when working with graphic. For example the Picture Tools

Format Tab Allow you to change 

the shape, effect and colors of the picture you insert.

Inserting WordArt

WordArt can be used accentuate important word in a presentation

such as the title.

Go to the Insert Tab

Click on the WordArt command

A drop down menu of text option will appear

Click on the text design you prefer and  text box will appear on

your slide

Click in the text box to modify the text

Move the Word Art to any area of the slide by clicking on the edge

of the text and dragging it. 

Expand or shrink the WordArt by clicking on the circles

surrounding the text and drag.

Inserting SmartArt 

SmartArt can be used similar to a graphic by inserting a SmartArt

design and entering text in 

specified areas. This can be especially helpful when illustrating

hierarchy structures and processes.

to the Insert Tab

Click on the SmartArt command

A Choose a SmartArt Graphic  box will appear

Click on the graphic you prefer and it will appear on your slide.

Click in the areas of the SmartArt graphic to enter text in the

graphic.

Inserting Tables or Charts

Tables and Charts Can be used to express data in a presentation.

First, go to the Insert Tab:

TO insert a Chart:

Click on the Chart command

An Insert Chart box will appear

Click on the chart you prefer.

An Excel worksheet will open, enter the data in the Excel

Document that you want displayed  on the 

chart.

To insert a Table:

Click on the Table command

Highlight the number of cells you want in your table

Click for the table to appear on your slide

Click on each cell to enter the data you need displayed

Inserting Hyperlinks

Hyperlinks are used to allow a presenter a way to access a website

during the presentation by 

pressing a link inserted  into the slide.

Go to the Insert Tab

Click or highlight the test you want to become the hyperlink

Click on the Hyperlinks command

A Insert Hyperlinks File box will appear

Click on the Existing File or Web Page command on the left of the

Insert Hyperlinks box

Verify the information in the Text to Display box is accurate

Enter the web address in the Address box, then click OK

The hyperlink will appear in the text in your slide by changing the

color of the text to blue and 

underlined

To use the link you must be viewing the slide show.

Creating a Photo Album  

A PowerPoint photo  album is a presentation that you can create to

display your personal or business 

photographs using the same fun features as a PowerPoint

presentation.

Click on the Insert tab

Click on the Photo Album command

Click on the New Photo Album option

Click on the File/Disk command to select pictures you have saved

on your computer that you want to 

incorporate into your Photo Album. Once you select a picture it

will be listed in the Picture in album box.

Click the Create command and your photo album slide show

will be created.

To modify your photo album.

Click on the Edit Photo Album command.

Use the Album Layout group to select the Picture layout, Fame

shape and add a Theme.

Once all changes are complete , click on the Update command and

the changes will be applied to 

your photo album.

Record Narration

Click the Record Narration button

Click Set Microphone Level to check the levels of audio input

Click OK to record the narration

Rehearse Timings

Practice speaking and advance the slides as you would in the 

presentation

When you have completed this click through the end of the slide

Choose whether or not to keep this timing or to retry.

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